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Australian High Commission - Kuala Lumpur

As each document is different, consular officers at the High Commission are not able to provide advice on the requirements of your particular document.  It is your responsibility to check with the originator or end user of the document whether an Australian Consular Officer is able to witness your signature on the document. 

We are only able to witness documents to be used in Australia and are not able to witness documents with another country's legislation.

Witness signatures on Australian documents

This service is provided by Consular Officers with the following wording "this is a true copy of the document presented to me". We cannot provide alternative wording. 

It is your responsibility to ensure that the end user of the certified copy of a document will accept the copy. 

What we can certify: 
- Australian documents
- Foreign documents for use in Australia or Malaysia.

What to bring: 
malaysia.highcommission.gov.au/klpr/Notarial_Services.html#not_cert

Fees for this notarial act can vary depending on the document presented to us.

Certifying a copy of a document

Choose this option for the undertaking of Apostille or authentication. Please check with the authority requesting the document to confirm the appropriate service (apostille or authentication) is provided for your documents to be accepted. Consular staff cannot advise clients of foreign requirements. General information is available from the Smartraveller website at www.smartraveller.gov.au 

What to bring: 
malaysia.highcommission.gov.au/klpr/Notarial_Services.html#not_auth

Fees for this notarial act can vary depending on the document presented to us.

Apostilles and Authentications

Choose this option to book an appointment for 2 passport applications. Fees and time will vary depending on the type and number of applications. 

Please visit our website for further information on overseas passport applications at www.malaysia.highcommission.gov.au

Group (2) Australian passport applications

This service is available for Australian Powers of Attorney or Wills only. We are unable to witness signatures on documents other than Australian documents. 

What to bring: 
- Your completed UNSIGNED document
- Instructions from your solicitor (if applicable)
- Proof of identity (Passport)

Please visit our website for further information at http://malaysia.highcommission.gov.au/

Fees for this notarial act can vary depending on the document presented to us.

Power of Attorney/Will

This service is for Australian Commonwealth Statutory Declarations Act 1959 that require a Consular Officer to witness signature. This service is for Australian documents, or foreign documents intended for use in Australia.

What to bring:
malaysia.highcommission.gov.au/klpr/Notarial_Services.html#not_stat

What we cannot do: 
- Witness foreign declarations
- Witness declarations that are not in the correct format
- Provide advice on the requirements of your document.

Fees for this notarial act can vary depending on the document presented to us.

Commonwealth Statutory Declaration

Choose this option for first adult (for person 18 and over) passport application. NOT for child application.

NOTE: If you have more than one passport application to lodged, please exit from this service and select 'Group Booking - 2' or 'Group Booking (3 or more)' option.

Visit our website for information on overseas passport applications: www.passports.gov.au 

Ordinary Passport (37 pages)
Validity: 10 years

Ordinary Passport (37 pages)
Validity: 5 years (reduced fee)

First Adult Australian Passport Application - PC8

This service is for the witnessing of signatures on a Notice of Intended Marriage form by a Consular Officer. 

What to bring: 
malaysia.highcommission.gov.au/klpr/Notarial_Services.html#not_noti

Consular Officers at the Consulate cannot provide advice on the requirements of your particular document.

Fees for this notarial act can vary depending on the document presented to us.

Notice of Intended Marriage

Reporting of a lost, stolen or damaged passport or enquiries related to a lost, stolen or damaged passport. 

You can also report a passport lost or stolen by calling the High Commission (+60321465575) or visiting https://www.passports.gov.au/reportlostorstolen/Pages/default.aspx

Lost, Stolen or Damaged Passport

This service is for the witnessing of Australian State and Territory Statutory Declarations ONLY. This is NOT for Commonwealth Declarations. 

What to bring: 
malaysia.highcommission.gov.au/klpr/Notarial_Services.html#not_stat

What we cannot do: 
- Witness foreign documents
- Witness declarations to be used outside of Australia
- Witness declarations that are not in the correct format
- Provide advice on the requirements of your document.

Fees for this notarial act can vary depending on the document presented to us.

State and Territory Statutory Declarations

This service is for Consulate Officers to witness signatures on land transfer or mortgage documents for properties.

What to bring: 
malaysia.highcommission.gov.au/klpr/Notarial_Services.html#not_land

Fees for this notarial act can vary depending on the document presented to us.

Land Transfer/Mortgage Documents (All States except Western Australia)

Choose this option for the renewal of an Adult Australian passport only (for 16 & 17 years old). NOT for child application.

NOTE: If you have more than one passport application to lodged, please exit from this service and select 'Group Booking - 2' or 'Group Booking (3 or more)' option.

Visit our website for information on overseas passport applications: www.passports.gov.au 

Ordinary Passport (37 pages)
Validity: 10 years

Ordinary Passport (37 pages)
Validity: 5 years (reduced fee)
 
Fee list
https://malaysia.highcommission.gov.au/files/klpr/passport-fee-1-september-2023.pdf

Adult Australian Passport Renewal - PC7

An affidavit is a written statement that allows the person making it to present evidence in court or other legal proceedings. The person making the affidavit must take an oath or make an affirmation that the contents of the affidavit are true and correct. 

What to bring: 
malaysia.highcommission.gov.au/klpr/Notarial_Services.html#not_aff 

Fees for this notarial act can vary depending on the document presented to us.

Affidavits, Oaths or Affirmations

Choose this option for individual applications below 16 years of age. NOT for adult applications.

16 and 17 year old children ARE REQUIRED to attend the appointment along with a guardian.

Children under 16 years old do not need to attend. 

NOTE: If you have more than one passport application to lodge, please exit from this service and select 'Group Booking - 2' or 'Group Booking (3 or more)' option.

Please ensure you bring to your appointment all original support documents to the passport application. 

https://malaysia.highcommission.gov.au/files/klpr/passport-fee-1-september-2023.pdf

Visit our website for information on overseas passport applications: 
www.malaysia.highcommission.gov,au or www.passports.gov.au

Child Australian Passport Application - PC8

This service is for Consulate Officers to witness signatures on land transfer or mortgage documents for properties in Australia.

What to bring: 
malaysia.highcommission.gov.au/klpr/Notarial_Services.html#not_land

Fees for this notarial act can vary depending on the document presented to us.

Land Transfer/Mortgage Documents (Western Australia Only)

Choose this option for witnessing applications forms for, and issuing of, Certificates of No Impediment to marriage (CNI). 

What to bring:
malaysia.highcommission.gov.au/klpr/marriage.html 
 
You are advised to check local requirements with the foreign government on what is required to be issued. Consular officers cannot advise on other countries specific requirements for Australians to get married overseas. 

Fees for this notarial act can vary depending on the document presented to us.  

Visit the smartraveller website at www.smartraveller.gov.au for further information.

Certificate of No Impediment to Marriage

Choose this option to book an appointment for 3 or more passport applications. Fees and time will vary depending on the type and number of applications. 

Please visit our website for further information on overseas passport applications at www.malaysia.highcommission.gov.au

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Australian High Commission - Kuala Lumpur

Certifying a copy of a document

June 2025

Australian High Commission - Kuala Lumpur

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